The job
Booking, confirming, chasing, sending. A coordinator's value is that nothing falls between two departments. The difficulty is doing that from memory, a notebook and a mailbox for three productions at once.
Your tools in CrewDesk
- Tasks with status: to do, in progress, waiting, done. Waiting is the one that matters: it lists what you are chasing.
- Task templates so each new shoot starts with its full checklist.
- The calendar for shoots, scouts, fittings and deliveries.
- Cast and crew contacts with notes and sizes.
- The inventory to know what is available before you promise it.
- Documents per production: the current call sheet, the permit, the insurance certificate.
On the phone
Half the job happens away from the desk. The phone layout puts tasks, the calendar and contacts one tap away, which is what you need in a rental house or a parking lot.
What coordinators ask us to add
Call sheets generated from the schedule, confirmations by text message, and purchase order tracking. They are typical parts of a custom version.