One inventory for everything physical
An item has a name, a category, photos, a storage location, a value and notes. Categories cover equipment, props, wardrobe and set decor. Search by name or filter by category to find the item in seconds.
A location for every item
Camera cage, shelf 1. Wardrobe rack C. Prop room, bay 3. When the location is written on the item, the production assistant stops calling the warehouse to ask.
Sizes that match the cast
Wardrobe items carry sizes. Switch on size matches and CrewDesk shows which cast members each item fits.
Value on record
Each item can hold its value. That gives you a figure for insurance and a quick answer when a client asks what a lost prop was worth.
What to record, and what to skip
Record what would hurt to lose or to rent in a hurry: camera bodies, lenses, lights, sound kits, grip, wardrobe and set pieces you reuse. Skip consumables such as tape and batteries bought by the box. A list of two hundred meaningful items is used; a list of two thousand lines is not.
Photos do the work
A photo ends the argument about which case is the small LED kit. Photograph each item once, open, on a plain background, and the case closed with its label. New crew members find things without asking, and returns are checked against a picture.
From inventory to insurance
Insurers and accountants ask the same question once a year: what do you own and what is it worth? With a value recorded on each item, the answer is an export, not a week of work. Check your policy for what must be listed.