Keep the fields that get searched
- Name and a recent photo
- Contact details
- Height and clothing sizes
- Languages and special skills
- Usual availability
- A short note from the last time you worked together
Update at the right moment
Sizes and availability go out of date. The cheapest time to update a profile is when you are already in contact: add it to the booking routine.
Connect cast and wardrobe
When sizes are stored on profiles and on wardrobe items, the stylist can list what fits before the fitting. It is a small link that saves an afternoon.
Respect people's data
A casting database holds personal information. Keep only what you need, limit who can see contact details, and delete a profile when the person asks. Privacy laws such as Law 25 in Québec and the GDPR in Europe expect this.
Note the experience, not just the face
Punctual, good with children, strong on camera in French and English: the note you write after a shoot is what makes the database worth more each year.
A profile people can trust
A database is used when its information is reliable. Date every update, write notes as facts, and mark profiles that have not been confirmed recently. One wrong phone number on a shoot morning costs the database its reputation.
Go further
The casting sheet template lists the fields to collect at an audition.