The fields of a casting sheet
| Section | Fields |
|---|---|
| Identity | Name, stage name, pronouns, date of the audition, role read for |
| Contact | Phone, email, city; agent and agency if any |
| Availability | Shoot dates they can do, dates to avoid, travel |
| Appearance | Height, hair and eye color, visible tattoos or piercings |
| Sizes | Shirt, jacket, trousers, dress, shoes, hat; measurements if wardrobe needs them |
| Skills | Languages and accents, sports, instruments, driving licence |
| Experience | Recent roles, training, union status |
| Media | Headshot, full-length photo, link to a reel, audition recording |
| Consent | Agreement to keep the information for future castings, with the date |
| Notes | The casting team's impressions, callback yes or no |
Respecting people's information
A casting file is personal information. Collect only what a role really needs, say why you keep it and for how long, record consent, and delete a profile when asked. Privacy laws differ between Québec, the rest of Canada, the United States and Europe; ask a legal professional how they apply to you.
From paper forms to a cast database
The value of a casting sheet appears on the next project, when the director asks for a bilingual woman in her forties who can ride a horse. In CrewDesk each performer has a profile with photos, sizes, skills and notes, access is limited by role, and profiles are attached to the productions they worked on.