Call sheet in practice
It is usually prepared by the second assistant director or the production coordinator, approved by the first assistant director and the producer, and sent the evening before. A typical call sheet lists the general crew call, individual call times for cast, the address and parking for each location, the scenes of the day in order, the weather, sunrise and sunset, the nearest hospital, and the key contacts.
The call sheet is the document people actually read, so it has to be right. Most late arrivals and missing gear on set trace back to a call sheet that was sent late, sent twice with different times, or built from an outdated schedule.
Where it lives in CrewDesk
CrewDesk holds everything a call sheet is built from: the shoot dates in the calendar, the cast and their contacts, the tasks due that day and the gear in the inventory. The finished call sheet is attached to the project so the whole team opens the same version. CrewDesk does not lay out the call sheet for you; a version built for your company by TECHMA can generate it from the schedule in one click.